7 Tips for Upsizing During Your Office Relocation
No matter the reason for your office relocation, you want to make sure it goes smoothly. Here is some advice for ensuring that everything stays organized when you move your company into a new space.
Make a Plan for Office Relocation
Find out what is the floorplan of the new office space. If it is open plan or partitioned, it can affect how you design the space with your office furniture. If your new space is on multiple floors, you may have to purchase more furniture.
If you have any large furniture, printers or photocopiers, you should measure them so you can figure out where to put them in the new office. Locating the power outlets is also important when configuring your new space.
If your company is required to store documents securely, you need to figure out how you are going to store these documents. The storage should also be easy to access.
Plan for the Future
Office relocation can be very expensive and time-consuming. It is usually a reflection of where the business is headed. If you are downsizing, it is to create efficiency. If you are upsizing, it is because your business is growing. Perhaps you may need to move areas to appeal to your consumers and be more competitive.
If you are upsizing, choose an office space that gives you enough space in case of a 5% or 10% increase. That way, when your business grows in a few months, you won’t have to go through the moving process again so quickly.
Find a Moving Company Experienced in Office Relocation
Selecting a moving company for office relocation can seem intimidating, but there is a way to narrow down your selections. When choosing a company to help you move offices, ask the moving companies how many office relocations they have done.
A company that has experience with office moves may give you valuable advice during your process. They can give a quote based on the amount of office furniture you have. They also know how to protect your equipment so it doesn’t get destroyed during the move. They know how to disassemble office furniture. They may also choose to move during your off-hours as a way to mitigate any disruption of your business.
Don’t Move All at Once
Consult your rental agreement when trying to move offices. If you have a lot of furniture and IT equipment, perhaps you have time to move in different stages. The low priority items should be moved to the new office first. If you have a cabinet filled with papers you rarely look at, this can be a candidate to move to the new office first. Doing so will allow you to continue to conduct business in your old office and make moving to the new office more manageable.
Organize Furniture and Equipment by Importance
If you need to move everything at once, consider organizing your equipment by importance. Load the most important equipment in the first moving truck and unload it first. This will allow you to resume working as fast as possible.
Sell Old Furniture
Climate change has brought to the forefront the importance of reducing waste. Consider minimizing waste when moving offices. Rather than send your old furniture to a landfill, you can sell it. As long as it is in good condition, it should not be hard to offload some old furniture. You can also use the money to reinvest in your business.
You may think that this process is time-consuming. However, there are service providers available to help you sell the furniture. They will take care of the marketing and handle the sale of the furniture so that all you have to do is collect the money. They can even organize the sale in connection with the time you plan on relocating, so you don’t have to pay for the delay in moving out of your old office.
Donate Old Furniture
Donating furniture can be another way to get rid of furniture you don’t need. It can improve your company’s image to donate to charities and schools your old IT equipment. There are a number of organizations that would be grateful to accept your donations of IT equipment and office furniture.
The Wrap Up for Office Relocation
Moving offices can be a process. It requires planning, not only for now but for the future. Breaking up the moving process can make it a little easier. Organizing your furniture and equipment by importance can help you keep the work break at a minimum. Finding the right company to help you move can also help with office relocation. When you’re looking for an office moving company, be sure to communicate your preferences to keep everything organized. The company may even provide helpful checklists and other resources to ensure that your business proceeds with as few interruptions as possible.